Terms and conditions for business clients
Updated: 8 September 2026. PFEIFER PHOTOGRAPHY · Karsten Pfeifer.
1. Scope and agreement
These terms concern photography, rendering and image editing services provided by Karsten Pfeifer, PFEIFER PHOTOGRAPHY, Kistlerhofstraße 243, 81379 Munich, Germany. My services are offered exclusively to businesses under section 14 BGB, public-law entities and special public-law funds. These terms become part of a contract only when validly agreed. Individual agreements take precedence. An enquiry through this website is not a binding order.
2. Quote and scope of work
The agreed quote and order confirmation define the work, including products, image quantities, views, editing, file formats, deadlines and usage rights. Raw files are included only when expressly agreed. Additional work and changes, including costs, are agreed before execution. Obligations in the client’s name towards third parties require a separate authorisation.
3. Client cooperation and supplied products
The client supplies the agreed products, information, source materials and necessary approvals in time and explains sensitive materials, hazards and special handling requirements. The photographer handles supplied items with care. Delivery, return shipping and transport insurance are agreed for the project. Statutory liability rules remain unaffected. Any effects of delays on timing or costs will be discussed promptly.
4. Fees and payment
The agreed hourly, daily or fixed fees apply. Business quotes state net prices plus statutory VAT. Additional expenses are charged only where agreed or subsequently authorised. Payment is due under the agreed payment terms or otherwise under statutory rules. Progress payments may be requested within statutory limits or as individually agreed. Statutory rights of retention and set-off remain unaffected.
5. Changes and termination
The feasibility, timing and price of requested changes are agreed in advance. Statutory termination rules apply. Where the contract is a contract for work and the client terminates under section 648 BGB, saved expenses and relevant alternative earnings are taken into account when calculating remuneration. These terms impose no flat cancellation fees. Dates may be rescheduled by individual agreement.
6. Delivery, acceptance and defects
Images are supplied in the agreed format. Statutory acceptance rules apply where acceptance is required. Please report apparent departures from the agreed scope promptly. This does not restrict statutory defect rights. Statutory rules govern defects and remedies. The agreed design and brief define the required performance.
7. Usage rights
Once the agreed fee for the relevant images has been paid in full, the client receives the agreed usage rights. Rights are non-exclusive unless exclusivity is expressly agreed. Type, duration, territory and scope should be stated in the order; otherwise they are determined by the contractual purpose and applicable law. Transfer of rights, editing and sublicensing are governed by the agreement and the law. Editing needed for the agreed use should be described in the quote. The statutory right to attribution remains unaffected; practical attribution arrangements are agreed for the project.
8. Third-party rights and portfolio use
The parties agree who will clear the required rights and permissions for depicted people, source materials, brands and protected objects. The client ensures that supplied materials and instructions can lawfully be used as requested. No blanket indemnity regardless of fault is agreed. The photographer uses unpublished client products, confidential content or photographs for self-promotion only following appropriate approval and subject to the necessary rights and permissions.
9. Liability and unauthorised use
Statutory liability rules apply. These terms do not impose contractual penalties. If images are used beyond the granted rights, injunctions, information claims and damages are governed by the law; the applicable requirements and amounts must be assessed individually.
10. Backup and confidentiality
Client photographs are archived in multiple copies. Images and project files can be made available for longer through my own Nextcloud server by arrangement. Availability, archive retention and access permissions are defined in the order or a supplementary agreement. Indefinite storage is not promised. I also recommend that clients keep their own backup of delivered files. Statutory duties remain unaffected. Confidential project information is not disclosed without legitimate grounds; agreed confidentiality arrangements take precedence.
11. Governing law and jurisdiction
German law applies, excluding the UN Convention on Contracts for the International Sale of Goods. Munich is the agreed jurisdiction only where permitted by section 38 ZPO, particularly for merchants, public-law entities and special public-law funds. Otherwise, statutory jurisdiction rules apply. Not every business qualifies as a merchant under German law.
12. Final provisions
For documentation, amendments should where possible be recorded in text form, such as email. This does not affect the priority of valid individual agreements. If a provision is invalid, the consequences are governed by applicable law, particularly section 306 BGB.
